ExistBefore
IT

Corporate

Governance, partners, management, and HR

Corporate decisions, minutes, policies, letters of intent, due diligence, partner agreements, HR procedures, and internal materials can become subjects of dispute long after the fact. This section helps prove from when a document existed, when a procedure was in force, and which materials were shared, approved, or prepared at a specific moment.

  1. How to prove when a company policy came into effect

    Company policies seem clear right up until someone challenges them. Then comes the question: "But when did it actually apply?". If you want to avoid endless debates, you must firmly nail down versions, communications, and dates.

  2. How to prove the existence of a disciplinary procedure

    A disciplinary procedure exists... right up until someone claims it wasn't clear, wasn't updated, or hadn't been communicated. If you want to avoid endless arguments, you must prove when it existed, what it entailed, and who knew about it. Better prepare before you need it.

  3. How to protect standard letters and internal templates

    Standard letters and internal templates seem harmless until someone misuses them, alters them, or claims "the template was different". If you want to avoid misunderstandings and creative usage, you must pin down versions and contexts right from the start.

  4. How to protect sensitive documents shared among partners and directors

    When sensitive documents start circulating among partners and directors, the risk isn't just an information leak. The real problem is when someone says "that file wasn't like that" or "I never received it". If you want to avoid these situations, you must document precisely what…

  5. How to protect preparatory documents for an extraordinary corporate transaction

    Preparatory documents are the true backstage of an extraordinary corporate transaction. That is where numbers, assumptions, conditions, and decisions are born. If you want to prevent someone from rewriting them later, you must secure versions and context firmly from the start.

  6. How to protect Board of Directors minutes

    Board of Directors (BoD) minutes are not just corporate memory: they can become leverage, a shield, or a negotiating club. Documenting them well reduces ambiguity, personal pressure, and creative reconstructions. Start with the correct version, preserve the trail, and lock down…

  7. How to protect a Letter of Intent

    A Letter of Intent (LOI) often looks like a "preliminary", almost harmless document. Then a negotiation collapses, the price changes, a new partner steps in, or someone claims certain commitments were never on the table. Protect it immediately: keep versions, exchanges, and…

  8. How to protect a corporate training plan

    A corporate training plan is often viewed as a "development" document. Then it abruptly becomes pivotal: performance reviews, promotions, disputes, budgets. If you want to avoid arguments over what was truly planned, you must lock it firmly in time.

  9. How to monitor remote working procedures

    Remote working works great as long as everything flows. Then come doubts regarding hours, attendance, rules, and responsibilities. If you want to dodge pointless arguments, you must document what is planned and what actually happens. Better build clear trails right from the…

  10. How to document internal due diligence

    Internal due diligence helps uncover what is truly happening inside a process, department, project, or group company. The point is to properly document the journey before someone says "this analysis is incomplete" or "that document wasn't there". Collect, organise, and lock…

  11. How to document an onboarding procedure

    Onboarding is one of those processes that "everyone knows"... until something goes wrong. Then the divergent stories begin: "it wasn't explained to me", "it was planned", "it wasn't like that". If you want to avoid these scenarios, you must properly document the process,…

  12. How to crystallise management decisions before they are disputed

    Management decisions are clear... right up until someone decides they aren't anymore. If you want to avoid creative retrospective revisions, you need to firmly lock down what was decided, when, and in what context. This guide helps you do so concretely, before the arguing starts.